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Meeting Recorder is in Early Access.
Meeting Recorder adds Inbox Zero Notetaker to your video calls as a visible participant. After the call, Inbox Zero produces a transcript and summary with decisions, action items, and next steps. It can also email the notes to you and prepare a follow-up in your Drafts folder.
The notetaker records and transcribes a meeting. Make sure participants know it is present and follow the consent and recording laws that apply to you and your attendees.

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Requirements

  • Early Access must be enabled for your account.
  • Meeting recording requires the Plus plan or higher.
  • Connect a Google or Microsoft calendar to Inbox Zero.
  • The calendar event must contain a Google Meet, Zoom, or Microsoft Teams meeting link.

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Set up Meeting Recorder

  1. Open Meetings in the left sidebar.
  2. If the feature is not enabled for your account, select Join Early Access.
  3. Connect a calendar if prompted.
  4. Select which meetings the notetaker should join:
    • Only calls with people outside my company: the recommended default.
    • Every call with a video link.
    • Only calls I organize.
    • Only the ones I turn on myself: nothing is scheduled automatically.
  5. Select Start recording my meetings.
The Up next list shows your upcoming calls in the next 48 hours. Use the toggle beside a meeting to override the default for that individual call.

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Configure notes and follow-ups

Open Meetings > Settings to change the automatic join rule and these options:
  • Email me the notes sends the completed recap to your email.
  • Draft a follow-up email creates a draft addressed to the other attendees.
The follow-up is never sent automatically. Review its recipients and content in Drafts before sending it. Selecting Turn off cancels every call the notetaker is currently booked to join.

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Review a recorded meeting

Completed and processing calls appear under Recorded on the Meetings page. Open a meeting to see:
  • An overview and key decisions.
  • Action items and their detected owners.
  • Open questions and next steps.
  • A speaker-attributed transcript with timestamps.
  • A link to the generated follow-up draft, when enabled.
AI-generated notes can be incomplete or inaccurate. Compare important decisions, commitments, names, and dates with the transcript or the other attendees before relying on them.

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Troubleshooting

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A call does not appear under Up next

Confirm that the calendar connection is active, the event is within the next 48 hours, and the event contains a video-conference link. Then check whether your automatic join rule excludes the event.

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The notetaker did not join

Open the meeting in Up next or Recorded and check its status. Common causes include a removed or changed meeting link, an event that was changed too close to its start time, host admission controls, or the meeting provider rejecting the bot.

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Notes are still processing

Transcription and summarization continue after the call ends and may take time. Refresh the meeting later.

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No summary was created

Open the meeting detail to see whether recording or summarization failed. A failed recording cannot be recovered after the call.