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Meeting Briefs means you walk into every external meeting prepared. Before a calendar event with external guests, Inbox Zero sends you a briefing that combines attendee details with your email and meeting history, plus web research.
Meetings with only internal attendees are skipped; people on your work email domain count as internal. Public email domains such as gmail.com or outlook.com never count as internal, even if you use one too.

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Set Up Meeting Briefs

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Connect a Calendar

Open Meeting Briefs in the left sidebar. If no calendar is connected, follow the prompt to connect Google Calendar or Microsoft Outlook Calendar. You can also manage calendar connections from Calendars.

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Enable the Feature

Turn on Enable Meeting Briefs.

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Choose the Timing

Set how long before each meeting the briefing should be generated: enter a number and choose minutes or hours. The default is four hours, and the maximum is 48 hours.

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Choose Delivery Channels

Email delivery is enabled by default. You can also deliver briefs to any supported account connected on the Channels page:
  • Slack
  • Microsoft Teams
  • Telegram
Slack can deliver to a direct message or an allowed private channel. You can enable more than one delivery channel at the same time. If a chat app’s toggle is unavailable, set up notifications for that account on the Channels page first.

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Briefing Content

A briefing can include:
  • Attendee names, email addresses, and relevant background
  • Recent email history with each external guest
  • Past meetings with the same people from the last six months
  • Web research and professional context
  • Internal team members who are also attending
  • Meeting start time, video join link, and calendar link
The Integrations setting on the Meeting Briefs page can connect additional tools to enrich the briefing.

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Upcoming Meetings and Tests

The Upcoming Meetings section lists calendar events that Inbox Zero can see. Choose Send test brief to generate a sample immediately for a selected event. Use View send history to inspect recent attempts.