> ## Documentation Index
> Fetch the complete documentation index at: https://docs.getinboxzero.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Meeting Recorder

> Record calls with a visible notetaker and receive transcripts, notes, action items, and follow-up drafts.

<Note>
  Meeting Recorder is in Early Access.
</Note>

Meeting Recorder adds **Inbox Zero Notetaker** to your video calls as a visible participant. After the call, Inbox Zero produces a transcript and summary with decisions, action items, and next steps. It can also email the notes to you and prepare a follow-up in your Drafts folder.

<Warning>
  The notetaker records and transcribes a meeting. Make sure participants know it is present and follow the consent and recording laws that apply to you and your attendees.
</Warning>

## Requirements

* Early Access must be enabled for your account.
* Meeting recording requires the **Plus plan or higher**.
* Connect a Google or Microsoft calendar to Inbox Zero.
* The calendar event must contain a Google Meet, Zoom, or Microsoft Teams meeting link.

## Set up Meeting Recorder

1. Open **Meetings** in the left sidebar.
2. If the feature is not enabled for your account, select **Join Early Access**.
3. Connect a calendar if prompted.
4. Select which meetings the notetaker should join:
   * **Only calls with people outside my company**: the recommended default.
   * **Every call with a video link**.
   * **Only calls I organize**.
   * **Only the ones I turn on myself**: nothing is scheduled automatically.
5. Select **Start recording my meetings**.

The **Up next** list shows your upcoming calls in the next 48 hours. Use the toggle beside a meeting to override the default for that individual call.

## Configure notes and follow-ups

Open **Meetings > Settings** to change the automatic join rule and these options:

* **Email me the notes** sends the completed recap to your email.
* **Draft a follow-up email** creates a draft addressed to the other attendees.

The follow-up is never sent automatically. Review its recipients and content in Drafts before sending it.

Selecting **Turn off** cancels every call the notetaker is currently booked to join.

## Review a recorded meeting

Completed and processing calls appear under **Recorded** on the Meetings page. Open a meeting to see:

* An overview and key decisions.
* Action items and their detected owners.
* Open questions and next steps.
* A speaker-attributed transcript with timestamps.
* A link to the generated follow-up draft, when enabled.

AI-generated notes can be incomplete or inaccurate. Compare important decisions, commitments, names, and dates with the transcript or the other attendees before relying on them.

## Troubleshooting

### A call does not appear under Up next

Confirm that the calendar connection is active, the event is within the next 48 hours, and the event contains a video-conference link. Then check whether your automatic join rule excludes the event.

### The notetaker did not join

Open the meeting in **Up next** or **Recorded** and check its status. Common causes include a removed or changed meeting link, an event that was changed too close to its start time, host admission controls, or the meeting provider rejecting the bot.

### Notes are still processing

Transcription and summarization continue after the call ends and may take time. Refresh the meeting later.

### No summary was created

Open the meeting detail to see whether recording or summarization failed. A failed recording cannot be recovered after the call.